- Minutes Of The Meeting Sample Format
- Minutes Of The Meeting Meaning
- Minutes Of The Meeting
- Minutes Of The Meeting Example
Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone. Because minutes are a permanent record of the meeting, be sure to proofread them well before sending.
Published on March 18, 2018The minutes of the meeting can be recorded manually or on an electronic device such as a laptop or iPad. After the meeting, the recorder reviews the minutes and makes edits where necessary. The meeting minutes are then shared with the group participants. Apart from distribution, the minutes are also saved for future reference. Record and document a PTA, business, or club meeting’s minutes with a minutes template Recording and documenting meetings is now easier than ever with a meeting minutes template in Microsoft Word. Minutes templates for meetings capture all the important details in the exact format you need for your school, business, or club. Meeting minutes typically vary according to the group or region creating the document. Some organizations even have standard templates for recording important meetings that must be followed. Staff meetings, interdepartmental meetings, and inter-agency meetings may each have a varied document style to use to record these minutes. In general, “minutes of a meeting” is a document that contains a point-form summary of the key discussion points that occurred during a meeting and any conclusions stated, or decisions made. Minutes should be prepared for any formal meeting that takes place, at any level of an organization.
Meetings are held on a continuous basis within the business world. Many of these meetings would be of a casual basis and between a couple of people. However, in important meetings, or when there are many stakeholders involved “minutes of meeting” become a necessity.
By recording minutes of meeting, you will assure that everything in the meeting has been documented to help in documenting decisions and taking actions. In project meetings, this is an essential tool to move the project forward. It’s also a key part of business etiquette.
Minutes of meeting allow you to ensure that everyone in the meeting is on the same page and that there is no ambiguity about what was agreed. This is essential when working on projects with clients so that you ensure that you have an agreement on the scope of a project and how you are progressing against that scope.
Minutes Of The Meeting Sample Format
Related content: Setting a project scope
So, let’s move on to the steps you can follow to prepare your minutes of meeting.
Minutes of Meeting
Minutes Of The Meeting Meaning
Step 1. Before the Meeting
Create a template to record minutes of meeting this; template should include:
- Date and time of the meeting
- The purpose of the meeting
- The meeting lead’s name
- Assigned action items
- Decisions made
Step 2: During the meeting
- Write notes or record the meeting. If you are recording the meeting, make sure you have informed everyone that you will be doing so
- Check if all attendees are present and take their business cards.
- Try and take an outline of what is said or done and don’t go too much into detail.
- Record all notes directly into the template so you don’t get confused later
- Number the pages so the sequence of the meeting is identified
Step 3: After the meeting
- Review the notes and add additional comments, or clarify what you didn’t understand right after the meeting.
- Type your notes on the template so it is easier for everyone to read
- Assure that your document is reviewed with the meeting lead before sending it across
Try to send the minutes of the meeting to all participants, as close to the actual meeting time as possible. The minutes of meeting document is like an ice cube, the more it is delayed the more its value melts away.
If you would like to see a video of the above tips, check it out here.
https://www.youtube.com/watch?v=QToMCbIgT7EVideo can’t be loaded because JavaScript is disabled: How to Record Minutes of Meeting (https://www.youtube.com/watch?v=QToMCbIgT7E)Following these three steps will help you create a clear and concise “minutes of meeting” document.
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